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FAQ'S

The Hillel House is available for bookings year round.

Bookings must be made at least 3 days in advance. A 50% non-refundable deposit for the use of the facility must be paid upon signing the contract. Bookings are done on a first-come-first-serve basis. When making a request, the renter must include sufficient time for set up and tear down. Rental Contracts/Agreements supersede this FAQ. Policies may be changed at any time at the sole discretion of Hillel BC Society. Read below for more information on frequently asked Hillel facility booking policies.

Rental Insurance

The Organizer agrees that it shall, at its sole cost and expense, procure and maintain a policy of commercial general liability insurance (including contractual liability) in an amount not less than:

  • If your event has between 1-50 attendees and no alcohol is served then$2,000,000, per occurrence.
     

  • If your event has between 51 and 99 attendees (inclusive) and no alcohol is served then $3,000,000, per occurrence.
     

  • Any event involving alcohol and / or 100-300 attendees then – $5,000,000,per occurrence.

The Organizer shall include Hillel BC SOCIETY,
ITS DIRECTORS, EMPLOYEES & AGENTS as an additional insured party on the insurance policy and provide Hillel proof of insurance a minimum 48 hours prior to start of the Organizer’s event. 

Upon event approval

As per the contract, it is mandatory for your event to have insurance. You can purchase the necessary insurance by visiting the following website: Event Insurance.

When on the website, scroll down to see the application. In section 2 at the bottom, please select "Additional Insurance".

In section 3, you must choose the following details:

Type: Venue Owner 

Name Of Additional Insured: Hillel BC SOCIETY, ITS DIRECTORS, EMPLOYEES & AGENTS 

Address: 6145 Student Union Blvd. 

City: Vancouver 

Province: BC 

Postal Code: V6T 1Z1

 

Please ensure that you provide all the necessary details accurately and in the correct format.

Regardless if you choose the link/broker provided above, we ask that you add these details to any insurance certificate you issue to be held at our event.

Setup & Tear Down

To ensure a successful event, allocate ample time for setup and tear down.

  • Allow 30 minutes to 1 hour for setup, depending on team size.

  • Hillel offers Setup & Tear Down services for $25/hour. 

 

$25/hour fee applied to rentals that extend beyond Hillel’s hours of operation:

  • Monday to Thursday: September 1 – April 30- 9:00am – 5:00pm

 

  • Monday to Thursday: May 1 – August 31 -10:00am – 3:00pm

 

  • Friday ​:September 1 – April 30- 9:00am – 3:00pm

 

  • Closed Saturday, Sunday, Holidays, and some Jewish holidays. Office Hours may change at any time.

 

If the event exceeds the agreed booking time, additional charges may apply. Thank you for adhering to these guidelines for a smooth event.

Care & Condition of Venue

  • We kindly request that the rental space is left in the same condition it was received.

Cancellation Policy

  • If the Organizer chooses to cancel the event, they are asked to please give Hillel BC a minimum of 48 hours of advanced notice

Damage Deposit

  • The organizer is required to provide a damage deposit, which will only be cashed if damages occur. If no damages are incurred, the deposit will be fully reimbursed. 

Audio Visual Equipment Policy

  • With the booking of the facility, the renter is given complimentary AV equipment to use during their event.

  • If the renter requires assistance during their event, a Hillel staff member will try to assist the renter to the best of their ability.

Catering, Food & Kitchen Policy

  • We ask that any external catering/food brought into Hillel House be limited to rental areas only. 

  • Hillel House Kitchen is Kosher, the Organizer will not have access to the Kitchen unless discussed prior too.

Alcohol Policy

  • The Organizer holds the responsibility to comply with all relevant Provincial and Federal laws.

  • They are expected to enforce and abide by these laws while on the premises.

  • Alcoholic beverages should only be served by individuals licensed with a Serving It Right. The Organizer must obtain a Special Occasion Licence to serve or sell liquor in accordance with BC's liquor laws and regulations.

  • As liquor licensees, the Organizer assumes responsibility for guest safety.

  • Additionally, the Organizer agrees to be held liable for any fines, damages, claims, or other liabilities arising from the service and availability of alcoholic beverages during the rental period.

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